1. Scope of this policy
This policy applies to personal information collected through our website, client engagements, recruiting activities, and the operation of our business generally. It does not apply to legal advice we provide to clients, which is governed by the engagement letter and applicable rules of professional conduct.
2. Information we collect
We collect personal information in the following ways:
Information you provide directly
- Identifying information (name, postal address, email, phone)
- Professional information (employer, role, regulatory status)
- Information related to a matter on which you seek our advice
- Recruiting information (CV, references, work authorization)
- Communications you send us through our forms or by email
Information collected automatically
- Device, browser, and operating system metadata
- IP address and approximate geographic location
- Pages viewed, referring URL, and aggregate site analytics
Information from third parties
- Public registries and sanctions lists used in client onboarding
- Conflict-check and KYC providers
- Background-check providers (recruiting only, with consent)
3. How we use information
We use personal information to:
- Establish, perform, and conclude client engagements
- Comply with anti-money-laundering, sanctions, and conflict-check obligations
- Operate, secure, and improve our website and services
- Distribute legal alerts and event invitations to which you have subscribed
- Evaluate candidates for employment
- Defend our legal interests and enforce our agreements
- Comply with applicable law, regulation, and court process
4. Legal bases for processing (UK/EEA)
Where the UK GDPR or EU GDPR applies, we rely on the following legal bases: performance of a contract (including an engagement letter); compliance with a legal obligation; legitimate interests (operating our business and maintaining relationships); and, where required, your consent (which you may withdraw at any time).
6. International transfers
Personal information may be transferred to, and processed in, jurisdictions outside your home country, including the United States, United Kingdom, European Union, Japan, Hong Kong, Singapore, the United Arab Emirates, and other locations in which we maintain offices. Where required, we rely on Standard Contractual Clauses, the UK Addendum, the EU-US Data Privacy Framework, or other lawful transfer mechanisms.
7. Retention
We retain personal information for as long as necessary for the purposes described in this policy, then for the additional period required by professional-conduct rules, statutes of limitations, and applicable law. Client matter files are generally retained for at least seven years following the conclusion of the engagement, and longer where required.
8. Your rights
Depending on where you are located, you may have rights to access, correct, delete, restrict, or object to our processing of your personal information; to receive your data in a portable format; and to withdraw consent. To exercise a right, contact our Privacy Office at the address below. We will verify your request and respond within the timeframe required by applicable law.
9. Security
We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, alteration, disclosure, and loss, including encryption of data in transit and at rest, access controls, network segmentation, employee training, and an incident-response program. No system is perfectly secure.
11. Regional disclosures
California (CCPA/CPRA)
California residents have rights to know, delete, correct, and limit the use of sensitive personal information, and a right to non-discrimination. We do not sell or share personal information for cross-context behavioral advertising.
United Kingdom & European Economic Area
If you are located in the UK or EEA, you may lodge a complaint with your supervisory authority. The UK supervisory authority is the Information Commissioner's Office.
Other jurisdictions
Additional rights may apply under the laws of Brazil (LGPD), Japan (APPI), Singapore (PDPA), the UAE, and other jurisdictions in which we operate.
12. Changes to this policy
We may update this policy from time to time. The “Last updated” date at the top of the page reflects the most recent revision. Material changes will be announced on this page and, where appropriate, by direct notice.
13. Contact us
For privacy questions or to exercise a right, contact:
Office of the General Counsel — Privacy
Ashford & Sterling Law Group
1 Vesey Tower, 48th Floor, New York, NY 10006, USA
privacy@ashfordandsterlinglawgroup.com
EU/UK representatives are listed on our Legal Notices page.